OUR SERVICES

Our Services:

Administrative Assistant

• Email inbox management: Administrative Assistants will keep your inbox clutter- free so you can easily and quickly retrieve information.

• Calendar management: Our Administrative Assistants manage your calendar so you’re up to date on, your commitments. (Add new entries/appointments/deadline, re-schedule, remove entries).

• Scheduling appointments and reminders: Whether it is an appointment you need to schedule or one that you have to attend, your Administrative Assistant will keep you posted; and remind you well in time.

• Record maintenance: Be it employee records or a business-related database, our Administrative Assistants manage and regularly update all data.

• Client relations: Our Administrative Assistants take care of your customers through calls and emails, maintaining a smooth relationship for future business.

• Call return: If you are too busy to return your phone calls, your Administrative Assistant can promptly return them on your behalf as per your instructions.

• CRM application management. (Ensuring accuracy of contact information.

Social Media/Marketing Assistant

• Get your account(s) set up to go live and target your audience with the right social media assistance.

• He/she can create or design infographics for your social media under your supervision.

• Content Research. Find out what kind of content is faring well by getting your social media assistant to do online keyword research.

• Content Scheduling. Get your content posting planned and scheduled for social media engagement.

• Profile Management. Maintain multiple profiles on various social media platforms and constantly engage with your potential clients.

• Trend Research. Stay updated on the current trends in your industry and come up with newer social media posts or blog ideas through our social media assistants.

• View Analytics. Analyze your web presence, current traffic, user engagement and other metrics with our social media assistants.

• Creating email marketing sequences and campaigns as per your instructions using email marketing platforms (iContact, Mailchimp, Kartra, Aweber, Kajabi, and Infusionsoft etc.).

• Maintain email data base. (Removing unsubscribe, blocks, duplicates and bounces etc….)

• Creating reports on email marketing campaigns.

Billing Assistant

• Expense entry: All your expenses will be regularly updated, managed, and tracked by our Virtual Bookkeeping/Billing Assistants.

• Invoicing: Whether it’s a small bill for office logistics or a pending client payment, your Virtual Bookkeeping/Billing Assistant will bill it right and clean for you.

Accounts Payable Assistant

• Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization.

• Assemble invoices to be completed for payment.

• Review invoices and requisitions for satisfactory payment approval.

• Maintain copies of vouchers, invoices or correspondence necessary for files.

• Type periodic reports and other records.

• Clarify any questionable invoice items, prices or receiving signatures.

• Obtain proper information and/or data regarding invoice payments.

• Check vendor files for any previous payments and assign voucher numbers.

• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.

• Reconcile bank statements.